About
Built by people who manage buildings
ProFlow360 came out of running a residential portfolio and losing the same argument repeatedly — not because the charges were wrong, but because the evidence was scattered across six places by the time anyone needed it.
Origin
The problem was never capture
Everybody already takes the photos. What nobody has is a way to find the right one eleven months later.
Property managers are not short of inspection photographs. A mid-sized portfolio generates thousands a year. They accumulate on phones, in shared drives, inside PMS attachments, and in text threads with maintenance techs — captured diligently, filed by whoever was holding the phone, and effectively unreachable the moment a specific one is needed.
The moment it is needed is always the same. A resident disputes a deduction and asks what the unit looked like when they moved in. The honest answer is usually that somebody photographed it, and finding that photograph will take the rest of the afternoon.
We built ProFlow360 around that retrieval problem rather than the capture problem, which is why the product is organized around tenancies rather than visits. A move-out photograph matters because a move-in photograph of the same subject exists. Everything else follows from taking that seriously.
How we work
Four things we hold to
These are constraints on the product and on this website, not aspirations.
Say what is built
Every page on this site distinguishes shipped capability from work in development, and labels the product diagrams as diagrams. It costs us some conversions. It costs considerably less than a customer discovering the gap in week two.
No fabricated proof
There are no customer logos, testimonials, or statistics on this site, because we do not have ones we can substantiate. An invented number is worth less than an empty space.
Stay out of the legal call
The product records what an operator enters and never determines entitlement, deadlines, or balances. We avoid the vocabulary of legal outcomes entirely, including in marketing, because implying one is how a documentation tool becomes a liability.
Stay narrow
The pressure on a product like this is always to grow into a platform — add work orders, then rent, then accounting. Each addition makes the documentation worse by making it a secondary concern. We would rather do the one thing.
Where we are
Early, and not pretending otherwise
You are evaluating a young product. That has real consequences and you should price them in.
The capture half of the product is built and in use: the iOS app is on the App Store, inspections run from templates, photos sync from the field, and the web workspace reviews and shares them. The evidence chain beyond that — paired comparison, classification, package assembly — is being built now, and every page that mentions it says so.
We hold no security certifications. We integrate with one property management system. We do not publish a customer count. If any of those is a blocker, it is better established now than after a rollout.
What you get in exchange is unusual access. Feature sequencing is genuinely driven by what operators tell us, and at this stage a specific request from a working property manager moves the roadmap more than any internal plan does.
Start documenting condition properly
Create an account and run your next inspection with the evidence trail already in place. No card required to start.
The free plan covers 3 properties and 100 photos per property.